Excellent study material for all civil services aspirants - begin learning - Kar ke dikhayenge!
Citizen's charter
- Vision and Mission Statements
- Details of business transacted by the organisation
- Details of clients
- Details of services provided to each client group
- Details of grievance redressal mechanism and how to access it and
- Expectations from the clients.
- The Charters should clearly spell out the remedy / penalty / compensation in case there is a default in meeting the standards spelt out in the Charter.
- Before the organization makes a charter, it should restructure its internal system and processes.
- One size does not fit all. Citizens' Charter should be close to ground reality and local conditions.
- Consult all the stakeholders before finalizing the charter (including civil society).
- Firm Commitments should be made. There must be redressal mechanisms which are citizen-friendly.
- Organizations should evaluate the Charters periodically.
- Hold officers accountable for results.
- In majority of cases Charters were not formulated through a consultative process
- By and large service providers are not familiar with the philosophy, goals and main features of the Charter
- In none of the departments evaluated, had adequate publicity been given to the Charters. In most Departments, the Charters were only in the early stages of implementation and
- No funds were specifically earmarked for awareness generation on Citizen's Charter or for orientation of the staff on various components of the Charter.
- The need for citizens and staff to be consulted at every stage of formulation of the Charter
- Orientation of staff about the salient features and goals/objectives of the Charter; vision and mission statement of the department; and skills such as team building, problem solving, handling of grievances and communication skills
- The need for creation of database on consumer grievances and redress
- The need for wider publicity of the Charter through print media, posters, banners, leaflets, handbills, brochures, local newspapers etc. and also through electronic media
- Earmarking of specific budgets for awareness generation and orientation of staff, and
- Replication of best practices in this field.
- Say "Thank you"
- Explain why you appreciate the complaint
- Apologize for mistake(s)
- Promise to do something about the problem immediately
- Ask for necessary information
- Correct the mistake - promptly
- Check customer satisfaction, and
- Prevent future mistakes.
- Psychological
- Tangible
- The Bill seeks to create a mechanism to ensure timely delivery of goods and services to citizens.
- Every public authority is required to publish a citizens charter within six months of the commencement of the Act. The Charter will detail the goods and services to be provided and their timelines for delivery.
- A citizen may file a complaint regarding any grievance related to:
- citizens charter;
- functioning of a public authority or
- violation of a law, policy or scheme
- The Bill requires all public authorities to appoint officers to redress grievances. Grievances are to be redressed within 30 working days. The Bill also provides for the appointment of Central and State Public Grievance Redressal Commissions.
- A penalty of up to Rs 50,000 may be levied upon the responsible officer or the Grievance Redressal Officer for failure to render services.
- Parliament may not have the jurisdiction to regulate the functioning of state public officials as state public services fall within the purview of state legislatures.
- This Bill may create a parallel grievance redressal mechanism as many central and state laws have established similar mechanisms.
- Companies that render services under a statutory obligation or a licence may be required to publish citizens charters and provide a grievance redressal mechanism.
- The Commissioners may be removed without a judicial inquiry on an allegation of misbehaviour or incapacity. This differs from the procedure under other legislations.
- Appeals from the Commission’s decisions on matters of corruption will lie before the Lokpal or Lokayuktas. The Lokpal and some Lokayuktas have not been established.
- Only citizens can seek redressal of grievances under the Bill. The Bill does not enable foreign nationals who also use services such as driving licenses, electricity, etc., to file complaints.
- Public authorities include:
- constitutional and statutory authorities
- entities established under a notification and
- public-private partnerships. They also include NGOs that are substantially government funded, government companies, and companies that provide services under a licence or a statutory obligation.
- Public authorities are required to establish Information Facilitation Centres for efficient and effective delivery of services and redressal of grievances. Information Facilitation Centres may include customer care centres, call centres, help desks and people's support centres.
- The Bill establishes Central and State Grievance Redressal Commissions. Each Commission would consist of a Chief Commissioner and up to 10 Commissioners. The Commissioners would be appointed by the President (Governor) on the recommendation of a selection committee. This committee would consist of the Prime Minister (Chief Minister), the Leader of the Opposition in the Lok Sabha (Legislative Assembly) and a sitting Supreme Court (High Court) judge.
- The Commissioners should be:
- present or former Secretaries to the central (state) government; or
- present or former Supreme Court judges or Chief Justices of a High Court (district court judges for 10 years, or High Court judges); or
- eminent persons with at least 20 years (15 years) of experience in social sectors with a post graduate degree in a relevant sector. The Commissioners may be removed by an order of the President (Governor) under certain conditions.
- Complaint: Any citizen may file a complaint for:
- failure in delivery of goods or services listed in the citizens charter;
- the functioning of the public authority; and
- any violation of a law, policy, programme, order or scheme. Complaints have to be redressed within 30 working days
- Complaints have to be made to the Grievance Redressal Officer (GRO): GROs are to be appointed by each public authority at the central, state, district, sub-district, municipality and panchayat levels. The GRO is required to:
- ensure that grievances are redressed within 30 working days;
- ensure that disciplinary action is taken against a defaulting officer if he has acted negligently; and
- recommend penalties and compensation where an individual has wilfully neglected to deliver services or there is a prima facie ground for a case under the Prevention of Corruption Act, 1988. The GRO has to inform the complainant about the action taken on the complaint.
- Appeal: The orders of the GRO may be appealed before the Designated Authority (DA). The DA shall be an officer above the rank of the GRO and outside the concerned public authority. (According to a statement made by the Minister of State for Personnel, Public Grievances and Pensions, the DA shall be an officer at the district level.11) The DA shall dispose of appeals within 30 working days of their receipt. If a complaint with the GRO is not redressed within 30 working days, the GRO has to forward it as an appeal to the DA. The DA may penalise the defaulting officers.
- Second Appeal: The DA's orders may be appealed before the Central or State Public Grievance Redressal Commission within 30 working days. Appeals relating to complaints arising out of functioning of the central (state) departments would lie before the Central (State) Commission. The Commissions have to dispose of the appeal within 60 working days.
- Third Appeal: In relation to an offence under the Prevention of Corruption Act, 1988, an appeal against the decision of the Commissions shall lie with the Lokpal or the Lokayukta.
- Suo motu mechanism: The Central and State Commissions can suo motu refer matters related to nondelivery of goods and services to the heads of government departments. The Commissions may also initiate suo motu inquiry if they believe that there are reasonable grounds to inquire into the matter.
- Complaints may also be made to the Commissions in certain cases. It is the duty of the Commissions to inquire into complaints by persons:
- who are unable to file appeals before the DA
- who are refused redress of grievances
- whose complaints are not disposed of within 30 days and
- who are denied access to the citizens charter because it has not been prepared or has not been widely disseminated.
- GRO: The Bill requires the GRO to recommend penalties to the DA when:
- he is convinced that the default was due to wilful neglect by an officer or
- when there is prima facie evidence of corruption.
- The Bill empowers the DA and the Commissions to impose a maximum penalty of Rs 50,000 upon the defaulting officer and the GRO. Penalties may be imposed upon the defaulting officer when he has acted in a mala fide manner or has failed to discharge his responsibility in a proper manner. A portion of the penalty may be awarded as compensation to the complainant.
- If there is evidence of corruption against the defaulting officer, the DA and the Commissions would have to refer the matter to appropriate authorities. Additionally, the DA may initiate proceedings in such cases.
- Disciplinary proceedings may be initiated by the GRO, DA and the Commissions against the defaulting officer if there is evidence of mala fide action.
- In any appeal proceeding, where it is alleged that the grievance has not been redressed by the GRO, the burden of proof shall be on the GRO.
- Provide greater opportunities of access to higher education with equity to all the eligible persons and in particular to the vulnerable sections.
- Expand access by supporting existing institutions, establishing new institutions, supporting State Governments and Non-Government Organizations / Civil Society to supplement public efforts aimed at removing regional or other imbalances that exist at present.
- Initiate policies and programmes for strengthening research and innovations and encourage institutions - public or private - to engage in stretching the frontiers of knowledge.
- Promote the quality of higher education by investing in infrastructure and faculty, promoting academic reforms, improving governance and institutional restructuring towards the inclusion of the hitherto deprived communities.
- Policy Formulation relating to Higher Education (including Minority Education & focus groups) - Consultation, Conference (like Vice Chancellors Level etc.), discussion, interaction session etc.
- Release of Funds under various schemes of this Department details of which are available on website www.education.nic.in and release of funds to grantee institutions. Within 25 working days after approval of the competent authority.
- Information dissemination about Higher Education:- Updation of information on website and through various publication on Higher Education.
- Monitoring of the Implementation of the Policies/Programmes/
- Democratization of political parties to make them open, member-controlled, transparent, and accountable in all aspects.
- Electoral reforms to make elections truly democratic, fair and transparent; to facilitate and promote participation of the best men and women in India's political process; and to curb electoral mal-practices.
- Balanced distribution of functions between the union and the states and local governments, together with allocation of adequate resources and devolution of powers commensurate with their functions.
- Effective decentralization of governance through empowerment of local governments as participative tiers of constitutional, democratic governance, and direct empowerment of people as stakeholders wherever feasible.
- Effective functioning of legislature, executive and judiciary at all levels, with appropriate checks and balances.
- Measures for speedy, efficient, affordable, and accessible justice to people.
- Measures to make bureaucracy truly accountable, responsive, and efficient at all levels.
- Freedom
- Self-governance
- Empowerment of citizens
- Rule of law
- Self-correcting institutional mechanisms











